Administrator Job Role

Administrator

Leicester

£25,000, Pro Rata

Part-time - 1 day per week

Fixed Term - 1st April 2025 - 31st March 2027

About the role

The Administrator will play a key role in ensuring the smooth running of Inspirate’s financial and administrative operations. This role is ideal for someone highly organised, detail-oriented, and comfortable managing budgets, financial records, and office systems.

Working closely with the Finance Director and Executive Team, the Administrator will be responsible for bookkeeping, document management, scheduling, and supporting the overall efficiency of the organisation. The successful candidate will help maintain accurate financial records, coordinate meetings, and contribute to improving administrative processes.

This is an exciting opportunity to be part of a dynamic organisation that champions contemporary South Asian arts and culture, supporting its mission to create inclusive and impactful cultural experiences.

Key Responsibilities

Manage company bookkeeping procedures, including electronic finance filing systems, incoming and outgoing invoices, receipts, and other financial documentation.
Work closely with the Finance Director and Producers to monitor multiple budgets across the organisation, ensuring all financial information is accurate and up to date.
Collaborate with Inspirate’s Executive Team to review and enhance financial procedures, identifying opportunities for process improvements and efficiency.
Create and manage spreadsheets, databases, reports, and presentations to support financial and administrative functions.
Schedule and coordinate meetings, travel, and accommodation arrangements for the Executive Team.
Take detailed notes during meetings and distribute actions as needed.
Analyse financial data and generate statistical reports where required.

Essential Skills & Experience

Strong computing skills, with proficiency in Microsoft Excel and Google Sheets.
Excellent numeracy and communication skills (both verbal and written).
Experience in managing filing systems and document organisation.
Proven ability to manage budgets across multiple projects.
Strong time management, organisational skills, and attention to detail.
Demonstrated commitment to and passion for diverse arts and culture.
Experience as an Administrator or in a similar secretarial role.
Knowledge of office management systems and procedures.
Experience in financial planning, cash flow management, and bookkeeping.
Ability to multitask, prioritise workloads, and work efficiently under deadlines.
High-level writing and communication skills.

Desirable Skills

Interest in growing with the organisation as Inspirate expands.
Enthusiasm for a wide range of arts and cultural activities.

How To Apply

If you are interested in applying for this position, please email your CV and a Cover Letter (no more than two pages) to Parmjit Sagoo on parmjit@inspirate.org

Please tell us about your relevant experience, skills, knowledge and competencies, which you feel make you the best person for the role - give examples of things you have done to fulfil the essential and desirable criteria.

To download a full Job Description, please Click Here.

The deadline is Friday 21st March 2025.